Data Architect & Registrar (f/m/d)

Role Purpose:

Join BBIS as the digital backbone of our international community. As our Data Architect & Registrar, you act as the essential bridge between our diverse academic programs and high-precision administrative operations. You don't just manage data; you design a future-ready ecosystem where information is trusted, secure, and actively used to ensure both pedagogical success and operational excellence across the entire school.

Success Factors:

• Operational Excellence: You establish a scalable, automated data infrastructure that eliminates friction and administrative burdens.

• Integrity & Trust: You ensure 100% reliable student records as the institutional authority for data integrity, providing high-quality reporting and uncompromising GDPR compliance.

• Strategic Synergy: You align academic, administrative, and admissions teams through optimized master scheduling and seamless system integrations.

• Empowerment: You foster a modern, ethical data culture that transforms information into a powerful tool for informed decision-making.

• Data Architecture & Integration: Support the governance of the whole-school system ecosystem (iSAMS, Personio, etc.), oversee system upgrades and testing cycles, and drive process automation, and ensure seamless data integration in close partnership with the IT team.

• Registrar & Student Records: Manage the full student record lifecycle (enrollment to transcripts), ensure GDPR compliance, oversee system permissions and parent-facing platforms, and support families with timely documentation.

• Master Scheduling: Support the creation, maintenance, and ongoing adjustment of the master academic schedule, optimizing resource allocation and logistics (exams, events, rosters) in collaboration with division principals.

• Reporting & Insights: Assist in the coordination of academic reporting cycles, ensure data integrity for grade verification, and support divisions in the use of data to ensure adequate support and resourcing for student need.

• Data Culture & Literacy: Maintain shared data standards, promote ethical data practices, and develop training materials to enhance data literacy among staff.

• Operational Strategy: Optimize data processes for scheduling, resource allocation, staffing, and facilities. Translate departmental needs into system solutions and support cross-functional initiatives.

• Professional Experience: Solid background in Registrar operations, Data Architecture, or Institutional Systems Management. Experience with Student Information Systems (SIS) and academic scheduling/timetabling is essential.

• Technical Expertise: Deep knowledge of iSAMS, Schools Buddy, OpenApply, ManageBac, Seesaw, Toddle, Reach, SAP B1, Power BI, Personio.

• Compliance & Precision: Expertise in GDPR (European/German) and a track record of maintaining high-precision, auditable records with absolute discretion.

• Systems Thinking: Strong digital fluency and a process-design mindset. You are an agile problem solver with a proven track record of translating complex academic needs into automated, efficient technical workflows.

• Communication & Education: Excellent collaboration skills to work across divisions. A background in (international) education is preferred.

• Strategic Influence: A senior specialist role with high functional authority to shape the digital and operational landscape of a leading international school.

• Meaningful Innovation: The chance to apply advanced data architecture and automation skills in a purpose-led environment that directly impacts global education.

• Professional Growth: Opportunity for continuous development within the international IB network and a technology-rich, evolving ecosystem.

• Collaborative Environment: A position at the heart of the school, working closely with leadership and a supportive IT team on our unique forest campus near Berlin.